How to Print Address Labels from PDF – 2 Approaches for You

About Label

A label is a small sticker used to identify or explain information, often affixed to products, documents, packages, or containers. Its purpose is to help people more easily identify, categorize, or find the items they need.

According to their purpose, labels can be simply classified as follows:

As shown above, labels have a very wide range of applications. Many labels are now in PDF format and you may want to know how to easily print PDF labels.

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How to Print Labels from PDF

In this section, I will introduce two methods for printing labels from a PDF.

Method 1: Use MiniTool PDF Editor

MiniTool PDF Editor is a dependable PDF editor software that enables you to convert, split, compress, and annotate PDF files in a flash. Besides, this software can also help you print different labels.

In addition, it can help you print PDF files into booklets, in color or grayscale, and print multiple PDF files at once.

Here is how to print labels from a PDF using MiniTool PDF Editor.

MiniTool PDF EditorClick to Download100%Clean & Safe

Step 1: Launch MiniTool PDF Editor to enter its main interface. Click Open and choose a PDF file to open.

Step 2: Click the Printer icon in the top left corner.

Step 3: On the new pop-up window, under the Page Sizing and Handling section, click the Page Size. Then, choose Actual Size. Finally, click the Print button. Here are the explanations of other parameters.

• Printer: Select your printer. Click the Property behind the printer, and you can change the Paper size, Image quality, and Orientation.
• Copies: The number of duplicate copies to be printed.
• Color: Print it in color or grayscale.
• Page Range: Decide what pages to print: All Pages, Current Page, Current View, Selection, More Options, or Print in Reverse Order.
• Paper Size and Orientation: Vertical or Horizontal.
• Page Sizing and Handling: Margins can change the page margin. Multiple can print multiple PDF pages on one sheet. A booklet is selected when making a book.
• Page Layout: Choose whether to print the PDF’s annotations.

Method 2: Use Adobe Acrobat

Adobe Acrobat can also be used to print PDF labels, supporting the printing of PDF label files, such as Avery template labels, on Windows and macOS systems.

Additionally, you can use it to print PDF files as brochures or posters, selecting grayscale (black and white) mode. The software also supports printing multiple copies at once.

Here are the steps:

Step 1: Open Adobe Acrobat to its main interface, and click Open File to launch your PDF file.

Step 2: Click the Print icon at the top.

Step 3: In the new pop-up window, choose Actual size. Then, click Print.

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How to Edit or Customize Your PDF Labels

Sometimes, you might need to make some adjustments to PDF labels before printing, such as modifying text or adding images.

MiniTool PDF Editor can help you easily edit and customize the labels.

First, launch MiniTool PDF Editor and open your PDF label file. If you need to modify the text on the labels (such as addresses, product names, or other information), click the Edit button at the top.

Then, click the text box or text area you want to modify to directly edit the text content, such as adjusting the font, font size, or color.

If you want to add a new image to the labels or modify an existing image, click the Image button. In the pop-up window, select and insert the image you need.

Bnous Tip: Troubleshooting Common Printing Errors

Sometimes, printing PDF labels may result in issues such as misalignment, incorrect scaling, or unclear image quality.

Below are some of the most common printing errors and their corresponding solutions.

1. Label misalignment.

• Possible cause: The printer automatically scaled or adjusted the PDF page size.
• Solution: In Print Settings, select “Actual Size” or “100%” scaling, and check that the paper size matches the label paper (e.g., A4).

2. Incorrect label print scale.

• Possible cause: Incorrect print scaling settings. For example, the “Automatic Page Shrink” or “Automatic Page Expand” function is enabled.
• Solution: In the print options, turn off “Shrink oversized pages” and “Expand small pages”.

3. Label cropped or off-center.

• Possible cause: The printer driver automatically adjusted margins or rotated the page.
• Solution: Uncheck “Automatic Rotation and Centering”, then set the margins to 0.

4. The printer cannot feed paper.

• Possible cause: The label paper is too thick, causing feeding failure.
• Solution: When printing, feed only one label at a time. If the printer has a rear paper feed tray, it is recommended to use that tray first.

How to print address labels from PDF? This post offers you 2 methods. You can choose the method that suits you for printing.Click to Tweet

Bottom Line

This article introduces two methods for printing labels from a PDF, of which I highly recommend MiniTool PDF Editor. If you have any questions while using the MiniTool PDF Editor, you can contact us via [email protected].