Are you curious about how to compress PPT and reduce its file size? If so, you come to the right place. In this post, MiniTool PDF Editor shows a step-by-step guide to PPT file compression.

Why Do You Compress PPT File Size?

Why do you compress PPT file size? The PPT is a highly effective tool utilized by various industry professionals for creating and delivering presentations. People usually add many images, audio files, or other file formats to enrich the PowerPoint file’s content.

However, the more material you add, the bigger the PPT file size will be. When the file size reaches a certain value, it will prevent you from sharing the PPT file with others. In this case, you may need to compress the PPT file to reduce PowerPoint file size.

Besides, there are some other reasons why it becomes crucial to compress the PPT file size:

  • You have limited storage capacity and want to save storage space.
  • You want to make it easier to upload and download the PPT file.
  • You want to reduce email attachment size.
  • You want to avoid delays or glitches while delivering a live presentation.
  • You want to make sure everyone can access the PowerPoint file even with a slow internet connection.
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How to Compress a PowerPoint File via MiniTool PDF Editor?

Are you wondering how to compress PPT on your Windows computer? Look no further than MiniTool PDF Editor! This versatile tool not only compresses PPT files, but also Word, Excel, and PDF files.

In addition to compression, MiniTool PDF Editor offers a range of conversion options, including PDF to PDF/A, PDF to PPT, Word to PDF, image to PDF, and more. You can even convert Word, PPT, and Excel files to images, or HEIC files to PNG, JPG, BMP, or TIF formats.

But that’s not all – MiniTool PDF Editor also provides a host of PDF editing tools, from changing the text color to adding or replacing pages, creating a table of contents, and removing headers and footers. With this powerful software, compressing your PPT files has never been easier.

Here are the detailed steps for how to compress PPT file via MiniTool PDF Editor:

Step 1. Click the Download button below to get the MiniTool PDF Editor installation package, and then follow the on-screen instructions to install the program on your PC.

Tips:
Upon installing MiniTool PDF Editor on your computer, you will be granted a 7-day trial period to access all of its features. Even after the trial period has ended, some of its features will remain accessible. For more information, kindly refer to the MiniTool PDF Editor Comparison.

MiniTool PDF EditorClick to Download100%Clean & Safe

Step 2. Launch into its main interface and click the Compress PDF feature.

click on Compress PDF

Step 3. To access additional features, simply click on “More Features” located at the bottom left corner of the pop-up window.

click More Feature

Step 4. In the features window, there are six categories of features to choose from. You should select the Other Features category on the second line.

select Other Features in the second line

Step 5.  Select the Compress PPT tab from the left panel and select Add Files to open the file explorer window. Next, choose the desired PPT file and click the Open button to proceed.

Tips:
You can also drag the target PPT file that you want to compress to the blank space of the floating window. This can also add the PPT file to the compressed list.
add the target PPT file to the compressing list

Step 6.  Choose the corresponding number from the drop-down menu of Compression Level. Then, select a save location for the compressed PPT file by clicking on the three-dot icon next to the Output Path. Finally, hit the Start button to initiate the compression process.

Tips:
When you increase the compression level, the speed of compression slows down but the size of the compressed file decreases.
click the Start button

Step 7. After the compression process is complete, you can access the file by clicking on the Open directory icon located next to the Output Path or under Option.

go to the compressed PPT file location

Are you looking for a professional tool to compress PowerPoint file? MiniTool PDF Editor helped me compress PPT on Windows 10 easily. Now, I want to share it with you.Click to Tweet

Further Reading:

Other Useful Ways to Reduce PowerPoint File Size

1. Compress images. You just need to open the PPT file and select the Compress Pictures feature under the Picture Format tab.

2. Compress videos. To do that, you need to open the PPT file and go to File > Info > Media Size and Performance.

3. Delete image editing data. To do that, you just need to open the PPT file, go to File > Options > Advanced > Image Size and Quality, and uncheck the Discard editing data checkbox.

4. Lower the image’s default resolution. You just need to go to the Image Size and Quality section in the Options window and then select a proper resolution.

5. Clean out the Master Views in PowerPoint. To complete that, you just need to open the PPT file, select the View tab, and use Slide Master, Handout Master, and Notes Master to delete the hidden graphics and other useless contents.

6. Delete 3D models or replace them with 2D pictures.

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How to Compress a PowerPoint File Online?

If you don’t like to download any applications on your computer, you can try using an online PPT compression tool to help with this compression. There are several browser-based PowerPoint compression tools available. Here I use ZAMZAR as an example:

  1. Navigate to the ZAMZAR website.
  2. Click Choose Files to add your PPT files to the page or drop your PPT files to the specified location.
  3. Wait for the process to be completed. Once done, click Download to get the compressed PPT files from the website.

Wrapping Things up   

How to compress PPT? Now, I believe that you’ve already known the answers. You can follow the steps in this post to compress PowerPoint file without data loss.

In addition, if you encounter problems while using MiniTool PDF Editor, leave comments in the comment zone or contact us via [email protected]. We will get back to you as soon as possible.

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About The Author

Charlotte
Charlotte

Position: Columnist

Charlotte is a columnist who loves to help others solve errors in computer use. She is good at data recovery and disk & partition management, which includes copying partitions, formatting partitions, etc. Her articles are simple and easy to understand, so even people who know little about computers can understand. In her spare time, she likes reading books, listening to music, playing badminton, etc.